Gulf Breeze Will Do
Conflicts of Interest Policy
The purpose of the conflicts of interest policy is to protect the mission of Gulf Breeze Will Do when it is contemplating entering into a transaction that might benefit the private interest of a member of the organization. Gulf Breeze Will Do is committed to ensuring a fair and honest grant process and, in support of this commitment, requires disclosure of any and all relationships between our members and any grant applicant. This policy supplements (but cannot replace) any applicable laws governing conflicts of interest applicable to nonprofit organizations. The procedures set forth in this policy shall be used for all actual or potential conflicts of interest transactions that Gulf Breeze Will Do undertakes.
Duty to Disclose
In connection with any actual or possible conflicts of interest, either business or grant applicant related, a member must disclose the existence of her financial interest, relationships and all material facts to the Board of Directors related to the proposed transaction in advance of the organization engaging in the proposed transaction. In connection with any actual or possible grant applicant conflicts of interest, a member must disclose her relationship with the grant applicant and excuse herself from the vote on any topic where a conflict is noted by the board.
Business Conflict of Interest Procedure
A potential business conflict of interest transaction or arrangement shall be reviewed and voted on by the Board of Directors. The member with the potential conflict of interest may make a presentation at the board meeting, but after such presentation, shall leave the board meeting during the discussion of and vote on the transaction or arrangement that may result in a conflict of interest.
After carefully considering all information and exercising due diligence toward obtaining that information, the Board of Directors shall determine whether Gulf Breeze Will Do can obtain a more advantageous transaction or arrangement with reasonable efforts from another person/business that would not give rise to a conflict of interest. If a more advantageous transaction or arrangement is not reasonably attainable that would not give rise to a conflict of interest, the Board of Directors shall determine by a majority vote whether the transaction or arrangement is in the organization’s best interest and whether the transaction is fair and reasonable.
Grant Applicant Conflict of Interest Procedure
If Gulf Breeze Will Do is considering a request for a grant to a charitable organization or specific initiative for which a member performs any services for, volunteer or paid, or has a relationship with the grant applicant, the member shall disclose any facts relating to her position with the grant applicant or the position of her relatives with the grant applicant to the Board of Directors. The member need not leave the meeting during the discussion of, and vote on, the grant request, but shall abstain from voting on the grant request. The minutes of the meeting shall reflect when a member abstains from voting on a grant request due to a conflict of interest.
Members are expected to refrain from any attempt to gain an unfair advantage for any grant applicant for which a conflict of interest has been noted, and members will not attempt to persuade other members of Gulf Breeze Will Do to vote for such grant applicant.
Violations of the Conflicts of Interest Policy
If the Board of Directors has reasonable cause to believe that a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and give the member an opportunity to explain the alleged failure to disclose. If, after hearing the member’s explanation and further investigation, the board determines that the member has in fact failed to disclose an actual conflict of interest, it shall take appropriate disciplinary and corrective action as determined by the Board of Directors.